Privacy notice
How Elite Schools handles information about students, parents and staff.
What we hold
The school and its online portal keep the records needed to teach, care for and look after children.
- Students: name, class, admission number, date of birth, attendance, results, fee records and any medical or welfare notes you give us.
- Parents and guardians: name, phone number, email, relationship to the child and payment records.
- Other people you authorise to collect your child: name, relationship, phone number and, if you provide it, a photo and ID details.
- Staff: name, role, contact details, attendance and the records needed to employ them.
Photos and ID barcodes
Students and staff may have a photo on their record. School ID cards carry a barcode that links to the record. The barcode is a random code and does not contain a name or any personal detail.
Photos and barcodes are used to identify people at the gate, in attendance and on ID cards.
Attendance and collection records
When a card is scanned at the gate, the school records the time of arrival or departure. When a child is collected, the school records who collected them, who checked them and when. If someone who is not on the approved list collects a child, the office is told and the details are kept as an incident record.
Messages on the portal
Messages sent through the school portal may be reviewed by school administration for safeguarding and for the protection of children. Chat is meant for school matters. Parents and staff should not expect messages on the platform to be private from the school.
Who can see what
Access depends on the person’s role, and the portal enforces it.
- Parents see only the records of their own children.
- Teachers see the classes they teach.
- Office staff see the records their job needs, such as fees or admissions.
- Gate staff see only the approved collectors of a child and the name, class and photo of a person being scanned.
- School administrators can see more, and their actions are logged.
How long we keep records
Records are kept for as long as school policy requires. If you want to know how long a particular record is kept, ask the school office.
Corrections and questions
You have the right to ask us to correct information that is wrong or out of date, including your contact details, your child’s details and the people you have approved to collect your child. You can also ask what we hold about you or your child.
To ask, contact the school office using the details below. Please give your child’s full name and class so we can find the right record.
Contact the school
Elite Schools
Plot 2, Road 6, Federal Housing Estate, Woji, Port Harcourt, Rivers State, Nigeria
0807 558 17370803 766 1255[email protected]
Office hours: 8:00 AM to 4:30 PM.